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Plan Room Policies
In order to serve the best interests of all members, the following rules and regulation have been proposed by the Board of Directors to promote efficiency of operation and fairness to all. All members are requested and expected to observe these guidelines.
Please furnish your estimators with a copy of these regulations and please request that they observe these rules for their benefit and that of other estimators.
1. Official Builders Bureau hours are 8:00 AM – 5:00 PM., Monday – Friday, except Holidays.
2. Non-members of the Builders Bureau are privileged to use the Plan room for one (1) visit, after which it will be expected that they will make application for membership in the Lincoln Builders Bureau. If a company has been a member in the past, they will not be allowed the free visit.
3. Persons using the plan room or any membership privilege must be on the payroll of the Member Company. Any member allowing a non-member to sign in using their company name and membership privileges, will be notified by phone of the usage and warned that if it occurs again, their membership could be suspended.
4. Non-members are not privileged to copy plan & specs or remove plans from the Lincoln Builders Bureau.
5. Because of the volume of calls received at the Lincoln Builders Bureau, persons using estimating rooms are urged to limit their telephone usage to business and/or emergency calls pertaining to family. All long distance calls must be made either by credit card or reverse charges.
6. Members whose dues are in arrears shall be denied the right to use plans, either on checkout or in the estimating room.
7. Please use estimating rooms with respect for others. Limit conversations and cellular phone usage when estimating rooms are in use by others.
8. Marks, checks, or figures must be erased from plans and specifications prior to returning to the plan rack. The Board of Directors insisted that where plans are defaced or mutilated deliberately by an estimator, his/her firm will be notified and will be held liable if any cost is involved in repairing or replacing said plan.
9. Return plans and specifications to the plan rack when finished, so that the next estimator may use them.
10. When the Lincoln Builders Bureau has more than one (1) set of a given project on file, plans may be taken from the office during normal working hours (with exception that it is not the day before or the day of the bid letting) with the permission of Lincoln Builders Bureau staff.
11. By making reservations with Lincoln Builders Bureau staff, plans and specifications may be taken out for overnight use after 4:30 PM and must be returned by 8:00 AM the next regular business day. Plans that cannot be picked up by the close of business day will be placed in the Night Deposit Box at the Lincoln Builders Bureau office and may be returned to the Deposit Box the next morning if prior to 8:00 AM.
12. If the estimator’s schedule changes and he/she will be unable to take the reserved plans out overnight, he/she must call and cancel reservations by 4:30 PM.
13. Failure of a member firm to return plans by 8:00 AM will subject this member to a suspension of the privilege of overnight loan of plans. Upon the first instance of failure to return plans by 8:00 AM, a letter will be forwarded by the Lincoln Builders Bureau to the member firm indicating that if such failure occurs again, the firm and it’s estimator will be suspended from use of plans on overnight or over weekend loan for a period of two (2) weeks.
14. Persons using the services of the Lincoln Builders Bureau are expected to act in an appropriate professional and courteous manner when present in the offices or communicating with the staff in person, on the phone or by e-mail or fax. The Lincoln Builders Bureau considers inappropriate behavior as, but does not limit it to: sexual advances, physical contact, the use of belligerent and or profane language, verbal abuse, yelling and threats of physical violence or other forms of intimidation. Persons acting in an inappropriate manner will be asked to stop the offending conduct and if present in the offices will be asked to leave. Incidents of inappropriate behavior will be reported to the Board. The Board may, in its discretion, after reviewing the incident report, suspend the person from using the services of the Lincoln Builders Bureau. Regardless of formal Board action, the Member responsible for the person for which the incident report was filed will be notified in writing making them aware of the incident. Reoccurring incidents by other persons associated with a Member which or who has received notice of an incident may further result in Board action to revoke such Member’s membership in the Lincoln Builders Bureau.
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